Genia Buchanan

Camden, Ohio 45311

www.linkedin.com/in/geniabuchanan

(C) 513.292.4205

PROFESSIONAL SUMMARY

An analytical, detail oriented Legal Assistant Professional that produces accurate work under time constraints

while prioritizing multiple assignments and completing secretarial tasks such as filing, scanning, answering

multiple telephone lines and calendaring. A proven rapport of professionalism and integrity with clients,

associates, government agencies and executives that provides positive, effective and productive business

relationships. Works well both independently and in a team environment. Experienced in researching and

summarizing complex legislation to accommodate numerous business unit needs for a Fortune 500 Company,

maintaining databases with large amounts of constantly changing legal information, and preparing various legal

documents for the organization of a lending company and/or the closing of a real estate transaction.

Knowledgeable in probate, worker’s compensation and social security law. Notary Republic.

EXPERIENCE

Bolin & Troy, LLC (Oxford, Ohio)

2014-present

Legal Assistant

Preparing various documents for real estate transaction closings such as settlement statements, deeds, mortgages,

notes, affidavits, resolutions, pro-ration agreements, assignments, power of attorneys, leases, land contracts,

contract to purchases and releases. Preparing probate forms and estate planning documents such as wills and trusts

while subsidizing 3 attorneys.

  · Processing client payments

  · Issuing title insurance and reconciling monthly title issuance report

PNC Bank - Mortgage Division (Miamisburg, Ohio)

2009-2013

Paralegal - Legal Department

Located and tracked federal and state legislation changes through various online resources and then reviewed

legislation to determine impact to national bank mortgage lending while subsidizing 3 attorneys. Interpreted over

400 mortgage lending legislation changes per year resulting in a pro-active notification to the affected business

units for implementation of policy, procedure and computer program changes to comply with the legislation.

  · Researched various state legal issues presented by the business units to determine and guide them in proper

resolution

  · Validated various 50 state compliance matrices

  · Prepared complaint response correspondences limiting risk exposure

National City Bank - Mortgage Division (Miamisburg, Ohio)

1999-2009

Compliance Administrator - Regulatory Compliance Management (2007-2009)

Acted as Corporate Legal Department liaison by facilitating policy, procedure and computer program changes

required to be implemented to comply with federal, state, and local legislation determine to impact national bank

mortgage lending. Summarized over 200 impacted legislation changes per year providing them to the Corporate

Legal Department for interpretation.

  · Achieved a 73% increase in early notification to the affected business units impacted by the legislation changes

  · Consistently provided a response within 48 hours of researched compliance, legal and investor issues

presented by the business units improving computer systems and customer service

  · Identified errors with state compliance matrices and proposed solutions to Corporate Legal Department

  · Sanctioned program and document changes monthly

genia.buchanan@yahoo.com

Genia Buchanan, 513.292.4205

Page 2

National City Bank - Mortgage Division (Miamisburg, Ohio)

1999-2009

Compliance Administrator - Joint Venture Administration (2004-2007)

Researched and formulized requirements to structure a joint venture mortgage lending company including broker

licensing, loan officer licensing and continuing education, business licensing and renewal requirements, allowable

fees and disclosure requirements for all 50 states. Assisted with the design of an Access Database to record and

maintain changes to the requirements.

  · Organized joint venture mortgage lending companies by conducting business name searches and secretary of

state filings, and developing policies and procedures for the new business model

  · Monitored joint venture locations by auditing for compliance with local, state and federal regulation policies

  · Coordinated licensing renewal examinations with state regulators

Supervisor - Construction/Rehab Lending (2001-2004)

Managed department process including streamlining procedures and establishing positive business relationships to

achieve triple origination and increase productivity on rehab loan submission packages. Subsidized 2 managers,

oversaw 2 employees who reviewed and underwrote the rehab loan package submissions, and oversaw 5

employees who maintained rehab loan escrow draw account files.

  · Activated and enforced a quality control standard practice of Reconciliation Escrow Account Release; and

thereby, slashing the account release error ratio by 45%.

  · Collaborated and negotiated with outside attorneys, loan officers, processors, homeowners, builders and

appraisers to resolve discrepancies on documentation during the rehab loan submission package process, the

draw process and during pending lawsuits

  · Reconciled and balanced monthly reports including income and expense

Draw Coordinator/Underwriter - Construction/Rehab Lending (1999-2001)

Maintained rehab loan draw account file through escrow account release process while corresponding with clients

daily. Underwrote a minimum of 30 rehab loan submission packages per month to determine if investor

requirements were met resulting in an increase in rehab loan origination to 9 million per month.

  · Considered client financial information to determine acceptability and compliance with the product

specifications

  · Calculated the release of funds based on the amount of work completed and interest earned income on the

account

  · Assisted and advised title companies and attorneys with rehab loan closing issues

ADDITIONAL RELEVANT EXPERIENCE

Legal Secretary Internship, Casper & Casper, Attorney at Law (Middletown, Ohio)

2002

  · Drafted interrogatories, interviewed clients, reviewed medical records for discrepancies, researched issues and

prepared case files on Workmen Compensation and Social Security appeals

EDUCATION, TRAINING, AND DEVELOPMENT

Sinclair Community College (Dayton, Ohio)

Associate of Applied Science in Legal Assisting (ABA Approved; 3.8 GPA)

National City Mortgage University (Cleveland, Ohio)

Project Management, Ethics, Confidentiality, Fraud, Privacy, Identity Theft, Bank Secrecy Act, Flood Protection

Computer Skills

TARA, Perfect Form, Ohio Docs, WestLaw, LexisNexis, Lotus Notes, Outlook, Word, Excel, Adobe Writer, Access,

Hyperion, QuickBooks

  · Adopted and simplified guidelines, procedures and policies on the rehab loan submission package process and

the rehab escrow account release process